NH KWVA By-Laws

New Hampshire Chapter of the Korean War Veterans Association, Inc.

BYLAWS

ARTICLE I

NAME AND PURPOSE

The name of this Chapter of the National Korean War Veterans Association, Inc., is New
Hampshire Chapter of the Korean War Veterans Association (NH-KWVA)

The purpose of this Chapter is to organize, promote and maintain for charitable
purposes an association of persons who have seen honorable service during the Korean
War at anytime between June 25, 1950 and January 31, 1955, and certain other persons,
that meet the qualifications set forth in the By-laws of the National Korean War Veterans
Association, Inc of which this Chapter is associated; to preserve memories and incidents of our association and participation in the Korean War; to aid needy association members and their wives and children, and widows and children of persons who were members at the time of their deaths.

ARTICLE II

OFFICE

The principal Office of this Chapter shall be located in the Keene, NH area and may move
from time to time depending on the Board of Directors directions.

ARTICLE III

MEMBERSHIP

SECTION 1: Qualification of Members.

Membership in this Chapter shall consist of Regular Members, Associate Members and Honorary Members. No member shall be excluded from membership because of race,
creed, sex, national or ethnic origin, sexual orientation, or physical or mental disability, so
long as the individual meets the following service requirements. Any person who has seen honorable service in any Armed Forces of the United States, said service being within Korea (September 3, 1945- June 25, 1950), within and without Korea
(June 25, 1950 -January 31, 1955), or who, as a member of the Armed Forces of the United States as defined by U.S.C. Title 10, served honorably in Korea from February 1, 1955, and is a Member of the National KWVA, Inc., is eligible for membership. Only Regular members as defined in A.  below will have a vote in this Chapter’s matters.

A. Regular Membership:

Any person who has seen honorable service in any of the Armed Forces of the United States, defined as Army, Navy, Marines, Air Force and Coast Guard, is eligible for membership if:
a. Said service was within Korea including territorial waters and airspace at any time, September 3, 1945 to present, or
b. Said service was outside of Korea, June 25, 1950 to January 31, 1955. …

B. Associate Membership:
Any person of good character who has served honorably in the Armed Forces of the
United States or the United Nations Command, Korea, who is not eligible for Regular
Membership, or any civilian accredited to the Armed Forces of the United States or the UN
Command, Korea, otherwise ineligible for Regular Membership. These members combined
with honorary members can only consist of 10% of the Chapter membership. These
members cannot hold elective office or vote in Chapter matters. All associate members
must be members of the K WV A, Inc.

C. Honorary Membership:
Any person of good character evidencing a special interest in the Chapter and who accepts
the conditions of these By-Laws may be elected to Honorary Membership by two-thirds
vote of the members present at any meeting of the Chapter satisfying quorum. Persons
nominated for Honorary Membership will complete as many of the application processes
as possible, including completion of an Application Form. No application will be accepted
from a person who is not of good character, who served dishonorably in the Armed Forces
of the United States or any other country’s Uniformed Services. Honorary members in,
association with associate members shall not exceed 10% of the total membership.

D. Ineligible.
Any person who has been separated from the service of the Armed Forces of the United
States under conditions other than honorable shall be ineligible for membership in this
Association.

Section 2: Rights and Privileges:

All members in good standing shall have the same rights and privileges; only Regular
Members in good standing have a vote in the Chapter, and only Regular Members may hold
elective office. No associates shall hold elected office or be eligible to vote.

Section 3: Membership Procedures:

A. Application: Any person qualified for membership as set forth above may present a written application to any member of the Chapter in good standing on a form prepared and approved by the Board of Directors. The application shall be an agreement which states the applicant will agree to, abide by and conform to the Chapter By-Laws and regular procedures of the Chapter. A DD-214 Form or other proof of service must accompany the application if the Applicant is not already a member of the National KWVA, Inc.; the
Secretary may fill out and submit an Application Form for the Applicant after the proper
information and dues are provided.

B.Membership. When an application is accepted and approved the Secretary shall enter
the applicants name and KWVA Association number on to the membership rolls of this
Chapter. The Association membership card will act as proof of membership.

C. Termination of Membership. The Board of Directors, by a two-thirds vote of the
Board members, serving at that time may suspend or expel a member for just cause
after an appropriate hearing. For non- payment of dues and after proper notice, the
Board of Directors may suspend, or terminate a member without a hearing.

D. Resignation. Any member may resign by filing a written resignation with the Secretary, but said resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments, or other charges thereto accrued and unpaid.

E. Reinstatement. Upon written request signed by a former member and filed with the Secretary, the Board of Directors by a two-thirds vote of the Board Members serving at that time and present may reinstate a former member.

F. Transfer of Membership. Membership in this Chapter may be transferred in or out
of this Chapter from other KWVA Chapters, but no funds shall be transferred. Life and Regular Membership will be accepted, for the year in which transfer is made.

G. Visiting Association Member. An Association Member in good standing from another chapter, or at-large, may participate in the business of the Chapter but not as an officer. An at-large member must declare Chapter membership after two meetings.

F. Charter Members. Members who joined this Chapter prior to and within the first 60 days of the granting of the Charter will be classified as Charter Members.

Section 4 Dues:

Dues will be in the form of voluntary donations unless and until voted on by two-thirds of the membership present at a regular scheduled meeting with thirty days prior notification having been given to the membership.

Article IV

Chapter Officers

Section 1: Elected Officers.

Members eligible to vote shall elect at a June meeting, a President/ Commander, First Vice
President/ Sr. Vice Commander, Second Vice President/ Jr. Vice Commander, Secretary and Treasurer (or Secretary/Treasurer) whose term of office shall be for one year. The only elected office(s) that may be held by one person is the Secretary and Treasurer positions.  Also 4, at large, Board of Directors (BOD) will be elected. The immediate Past President/Commander is automatically on the Board as a fifth Director.

Section 2: Appointed Officers.

These officers are appointed by the President/ Commander with the approval of the Board to serve for one year terms. They may continue for succeeding years at the request of the President/Commander and approval by the Board. These officers shall consist of Judge
Advocate, Chaplain, and Sergeant – At- Arms, Historian, and Color Guard Commander. The following may also be appointed as the need arises: Assistant Secretary, Assistant
Treasurer and Quartermaster

Section 3: Standing Committees.

Standing Committees shall consist of Membership, Public Relations, MIA/POW, Korean War Memorial, Bylaws, Fundraising and Nominating.

Section 4: Special Committees.

The President/Commander shall appoint other committees as needed to enhance the development of the Chapter.

Section 5: Removal.

Any officer of the Chapter may be removed for cause by two-thirds vote of the chapter
members present after charges are preferred under oath in writing and a hearing held after
due notice before the Chapter membership.

Any officer not in attendance for three (3) consecutive meetings without just cause shall be
deemed to have resigned said office.

Section 6: Vacancies.

Any vacancy in any elected office for any reason may be filled by the chapter members at
the next Chapter meeting.

Article V

Duties of Officers

Section 1: President/Commander.

A) The President/ Commander shall be Principal executive officer of the Chapter; and shall
supervise and control all the business and affairs of the Chapter and shall preside at all
meetings. The President/Commander shall be elected by a majority vote of the
membership at the annual meeting and shall be limited to serve two (2) one year terms
consecutively. The President/Commander shall be the only person empowered to incur
liabilities that shall be binding upon the Association. .

B) The President/Commander shall appoint specific members to serve as his liaison
personnel within the geographical area of the Chapter, to assist recruitment, to increase
membership, to publicize the aims and purposes of the Chapter Association and to assist in
any other matters concerning the Chapter that the President/Commander deems necessary
and not inconsistent with the following.

C) The President/Commander shall promote and maintain the morale and esprit de corps
among the Chapter members their families by planning appropriate ceremonies, social
functions, and informal activities.

D) The President/Commander shall be charged with the duty of liaison work between
the’Chapter groups and the Association.

E) The President/Commander shall be a Delegate to represent the Chapter at the National
Association Annual Convention: or the Gathering as Chapter finances permit, if unable to
attend, he/she may appoint a designated representative.

F) The President/Commander shall appoint a nomination and election committee for the purpose of nominating a slate of officers for the upcoming yearly June election.

G) The President/Commander shall be automatically a member of all committees
established within the Chapter, and shall keep informed fully as to the progress and the
proceedings of such committees.

Section 2: 1st Vice President/Senior Vice Commander.

A) The 1st Vice President/Senior Vice Commander shall assume the duties of the
President/Commander during the absence or illness of the Commander.

B) The 1st Vice President/Senior Vice Commander shall serve as coordinator of all
committees established within the Chapter.

C) The 1st Vice President/Senior Vice Commander shall coordinate with the President/
Commander and the Treasurer, to arrange for appropriate cards, flowers, or other suitable

condolences to family members of members, in the event of hospitalization, illness, or
death of a member.

D) The 1st Vice President/Senior Vice Commander shall be limited to serve two (2) one
year terms consecutively in this position.

Section 3: 2nd Vice President/Jr. Vice Commander.

A) The 2nd Vice President/Junior Vice Commander shall assist the 1st Vice President/Senior
Vice Commander and will be an alternate to attend events and ceremonies the
President/Commander or 1st Vice President/Sr. Vice Commander cannot attend.

B) The 2nd Vice President/Junior Vice Commander shall be responsible for any other duties
the President/Commander assigns him/her.

C) The 2nd Vice President/Junior Vice Commander shall be limited to serve two (2) one
year terms consecutively in this position.

Section 4: Secretary.

A) The Secretary shall be responsible for maintaining an accurate record and minutes of
each meeting and for maintaining a permanent file for historical purposes.

B)The Secretary may, at the President/Commanders discretion, be responsible to give the
membership notice of meetings, stating the date, time and place, of all meetings, notifying
all members at least (1) one week prior to the scheduled meeting by mailed via United
States Postal Service or e-mail as appropriate.

C) The secretary shall perform such other duties as may be directed by the President/Commander.

Section 5: Treasurer.

A) The Treasurer shall be the financial officer of the Chapter.

B) The Treasurer shall be responsible for all funds and securities of the Chapter, receiving
and give receipts for monies and dues payable to the Association, from any source
whatsoever, and deposit all such monies in the name of the Chapter in such bank, trust, or
depositories as shall be designated from time to time by the Chapter members. To carry out these responsibilities the checkbook will be in the possession and retained by the
Treasurer.

C) All drafts from the Chapter’s accounts in excess of two hundred ($200) dollars require
two (2) signatures, when possible, the Treasurer and either the President/Commander or
the 1st Vice President/ Sr. Vice Commander if the President/Commander is not available.

Any expenditure of an expedient nature, outside of a Regular meeting, requires the
Commander’s approval and shall be ratified at the next scheduled meeting.

D) The Treasurer shall submit a written financial report at each scheduled meeting.

E) The Treasurer shall prepare an annual financial report of the Chapter during January of
each year in accordance with the requirements of the Internal Revenue Service, in order to
maintain the tax-free status of the Chapter for its approval for forwarding the same to the
Association.

F) The Treasurer shall coordinate and cooperate with the Chapter Audit Committee to
assist that committee to make its annual audit of the Treasurer’s financial books and any
records no later than March thirty first (31) for the preceding year.

G) The President/Commander may appoint a review committee consisting of members of
the Board of Directors from time to time to review the Treasurers records.

Section 6: Board of Directors.

A) The Chapter Board of Directors shall consist of member: President/Commander, Vice
Presidents/Vice Commanders, Secretary, Treasurer, Immediate Past
President/Commander, and four members elected by the membership. If a member
qualifies for two positions an additional member may be elected. If the immediate Past
President/Commander declines the Board position, than a member from the chapter’s
membership may be selected.

B) The four at large members will be elected for two-year terms. Two will be elected on the
odd-number years and two on the even- numbered years.

C) The duly elected Board of Directors as outline above will have a term of office for one
year ending at the next election. The President shall be the chairman.

D) The Board shall formulate policies and supervise the execution thereof. It shall have, at
least, a meeting preceding the regular Chapter business meeting. It shall meet at the call of
the President/Commander and at other times he deems necessary.

E) It shall establish rules for itself and the Chapter committees.

F) No person shall receive any salary for services as a member of the executive committee.

G) The Board of Directors shall have control and management of the affairs, property, and
funds of the Chapter and shall decide the policies of the chapter.

H) The term of office of the members of the Board of Directors shall be concurrent with the terms of the office which qualified them for membership on the Board.

Section 7: Appointed Officers.

A) Judge Advocate – The Judge Advocate will be the legal advisor to the Chapter officers
and the Board of Directors.

B) Chaplain – The Chaplain shall conduct services of remembrance and recognition of MIAs and those who died of wounds in hostile action. He/she shall memorialize Chapter members who have died and offer short prayers at meetings or other occasions, as
necessary.

C) Sergeant-at-Arms – This position is responsible for maintaining order at Chapter meetings and arranging security when requested for all Chapter functions.

D) Historian – The Historian shall prepare an annual history of the Chapter and beresponsible for obtaining news releases and other material pertinent to the maintenance of the Chapter’s historical record. He/she shall perform other duties as requested by the
President.

E) Color Guard Commander – This position shall be responsible for leading an coordinating the time and place where the Color Guard will be in attendance or perform; seeing that all flags, banners and other required military paraphernalia used are
maintained and stored properly when not in use and transported and available at
functions.

Article VI

Meetings

Section 1: Regular Meetings.

There will be at least four (4) Regular meetings a year, one being in June, with a maximum
of one (1) per month. The June meeting will be for the election of officers. The time and
place of regular meetings will be determined at a previous meeting or by the Board of
Directors.

Section 2: Special Meetings.

Special meetings may be called by the President/Commander at such time and place as
he/she deems necessary or when he is requested to do so by two (2) other elected officers, specifying in writing the purposes of such meeting. At a special meeting no business shall be considered except that for which the meeting was called. Notice of a special meeting must be given to all members in writing at least seven (7) days prior to that meeting and the notice must set forth the purpose for which the meeting is being called.

Section 3: Quorum.

A quorum shall consist of six (6) regular members, three (3) of whom will be elected
officers.

Section 4: Voting.

Voting shall be by hand or voice at the discretion of the President /Commander except for
contested Chapter Officers or when a motion that there be a written ballot is adopted by
the Membership. Voting then shall be by secret ballot.

Section 5: Business without a Meeting.

Any member of the Board of Directors may call for business to be conducted without a
meeting. The board may be asked to consent, by telephone, e-mail or to a telephone
conference meeting. Any action must be ratified at the next Board meeting.

Article VII

Parliamentary Procedure

All business, at any meeting, including committees, shall be conducted under these Bylaws and in accordance with the most up-dated edition of “Robert’s Rules of Order”.

Article VIII

Official and Fiscal Year

The Official Year of the Chapter shall begin on July 1st and end on June 30th of the
following year. The Fiscal Year of the Chapter shall begin on January 1st and end December 31st of each year.

Article IX

Dissolution

The Chapter may be dissolved in accordance with the laws of the United States and the
State of New Hampshire in which it was incorporated. All property of the Chapter shall be
disbursed in accordance with the United States Internal Revenue Service Code and the laws of the State of New Hampshire.

Article X

Amendments

Section1: Proposal.

Amendments to these By-Laws may be proposed by any Regular Member-in-good-standing of this Chapter of the KWVA provided that the proposed amendment(s) is submitted in writing to the Commander at least thirty (30) days prior to the next regular meeting. The Commander shall notify all members at least fourteen (14) days prior to such scheduled meeting that the proposed amendment(s) shall be read, discussed and changes considered at that meeting. The Commander, or his designee, shall ensure that members are notified of proposed amendments using E-mail as an official notification method. Such notice shall include a copy of, or adequate summary of the proposed amendment(s). Final vote on the proposed amendment(s), as they have been changed, will be held at the next regular meeting of the Chapter.

Section 2: Adoption.

Provided that a quorum is present at the regular meeting, a favorable vote of two-thirds
(2/3) of the members present and voting, shall amend these By-Laws as proposed.

THE UNDERSIGNED, being the President/Commander and Secretary of the Korean War
Veterans Association New Hampshire Chapter, DO HEREBY CERTIFY that the foregoing are
the By-Laws of said Corporation as adopted by the majority vote of a general membership
on the 1st day of May 2011

Conrad A. Perreault, Commander

Roland Stoodley, Secretary/Treasurer

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